Exhibitor Policies
Before securing your space, please review the information on this page thoroughly.
All artists, vendors, and other exhibitors must read and agree to these policies before participating in WasabiCon.
These policies apply to all WasabiCon exhibitors and their staff, including artists, Featured Talent, food trucks, guests, promotional booths, tabletop exhibitors, vendors, and other participating organizations.
Convention Policies
All exhibitors and their staff must follow WasabiCon’s Convention Rules and Props Policy. Additionally, all exhibitors and their staff agree to WasabiCon’s Liability Release, Waiver, and Assumption of Risk. Read the WasabiCon Policies.
Green Mustard Entertainment reserves the right to deny an application, revoke an approval, refuse admission, or remove an exhibitor from the event for violating these policies or for any other reason deemed necessary by event management.
Applications and Approval
All exhibitor applications are reviewed before approval based on the applicant’s products, presentation, merchandise categories, and the overall variety of exhibitors participating in the event. Approval is not guaranteed.
Exhibitor approval is based in part on the products and presentation submitted with the application. Significant changes should be submitted to the appropriate coordinator for approval before the convention, and exhibitors may be required to remove undisclosed merchandise or anything that does not comply with these policies.
Exhibitor spaces are nontransferable and may not be sold or reassigned to another individual or business. A space is confirmed only after the application has been approved and full payment has been received.
Space Assignments
All exhibitor space assignments are made at the sole discretion of Green Mustard Entertainment. We will make reasonable efforts to accommodate placement requests, but specific booth numbers, locations, neighboring exhibitors, and corner placements cannot be guaranteed.
Space assignments and check-in instructions will be provided before the convention.
Booth Displays and Care
All merchandise, displays, signs, equipment, storage, and other materials must remain within the exhibitor’s assigned space and may not obstruct aisles, entrances, exits, fire lanes, neighboring exhibitors, or other common areas.
Displays must be stable, safely constructed, and comply with all venue and fire safety requirements. Nothing may be attached or affixed to walls, floors, columns, ceilings, fixtures, or other venue property without prior authorization.
Exhibitors may not create excessive noise or conduct activities that interfere with neighboring exhibitors or impede attendee traffic. Event management may require any unsafe, disruptive, or improperly placed display or activity to be modified, relocated, suspended, or removed.
Exhibitors are responsible for damage caused by themselves, their staff, displays, or equipment. All property and trash must be removed by the designated load-out deadline. Items left behind may be considered abandoned and removed or disposed of at the exhibitor’s expense.
Artist Alley Table Sharing
A registered Artist Alley participant may share their space with one additional artist. However, only the artist whose application was approved will be officially assigned to the space.
The registered artist will be considered the primary participant and is responsible for:
- The shared space;
- All merchandise displayed or sold from the space;
- The conduct of everyone working at the space; and
- Compliance with all WasabiCon policies.
Only the registered artist or business will be listed on event maps, websites, publications, and other official materials.
A policy violation by the secondary artist may result in the removal of both participants without a refund.
Cancellations
Cancellation requests must be submitted in writing by email to the appropriate Artist Alley or Vendor Coordinator no later than fifteen (15) calendar days before the convention.
Approved cancellations are subject to a $100 cancellation fee for each booth or exhibitor space.
Cancellation requests received fewer than fifteen (15) calendar days before the event are nonrefundable.
Load-In, Event Hours, and Breakdown
All exhibitors must follow the assigned load-in, setup, operating, and breakdown schedules.
Load-in instructions will be provided before the convention and may include scheduled arrival times, parking information, loading procedures, and venue requirements.
All exhibitor spaces must remain open, staffed, and operational during the designated exhibitor hours. These hours may differ from the convention hours advertised to the public.
Merchandise and Prohibited Activities
Bootleg, counterfeit, grey-market, or otherwise unauthorized merchandise may not be sold at WasabiCon. This includes unlicensed products, reproductions, unauthorized imports, and merchandise that is not authorized by the applicable North American rights holder.
The following products and activities are also prohibited unless specifically approved in writing by Green Mustard Entertainment:
- Food or beverage sales, sampling, or distribution;
- Tobacco, vaping products, and related paraphernalia;
- Illegal drugs and drug paraphernalia;
- Live-animal sales; and
- Raffles, drawings, games of chance, or similar promotional activities.
Green Mustard Entertainment may require the removal of any product, display, promotion, or activity that violates applicable law, venue policy, or WasabiCon policy, or that is determined to be unsafe, disruptive, or inappropriate for the event. Approved food trucks and other authorized food and beverage exhibitors may be subject to separate requirements. Please email VendorsJAX@WasabiCon.com for more information.
Intellectual Property and Fan Art
Exhibitors may not sell merchandise that copies, reproduces, traces, or otherwise uses artwork created by another artist or rights holder without authorization.
Artist-created fan art may be sold subject to applicable intellectual property laws and any restrictions imposed by the applicable rights holder. The participating artist assumes responsibility for the legality of the merchandise they sell. Green Mustard Entertainment reserves the right to require the removal of any merchandise it determines may violate these policies or upon receipt of a valid request from an applicable rights holder.
Artist Alley Merchandise
Artist Alley is intended for artists and creators selling their own original artwork and handcrafted merchandise. Commercially packaged or mass-produced retail merchandise should be sold from a Vendor booth instead.
Three-dimensional printed merchandise may be sold in Artist Alley only when the participating artist personally created the original three-dimensional model. Items made from models downloaded, purchased, or otherwise obtained from another source are not permitted.
Generative Artificial Intelligence
Merchandise created by, or featuring artwork or images created through, generative artificial intelligence or similar systems may not be sold or displayed in Artist Alley or the Vendor Hall.
Family-Friendly Displays
WasabiCon’s exhibitor areas are intended to be family-friendly and appropriate for attendees of all ages.
Merchandise or promotional material exceeding a PG-13 rating may not be openly displayed or made easily accessible. Such material must be covered, stored out of view, or provided only when requested by an adult.
Exhibitors may not sell or provide weapons or adult material to anyone younger than eighteen (18) years old.
Any weapon or replica purchased at the convention must remain securely wrapped and must be removed from the event space immediately after purchase in accordance with WasabiCon’s Props Policy.
Exhibitor Staff and Credentials
All exhibitors and anyone working in an exhibitor space must be at least eighteen (18) years old.
Each Artist Alley or Vendor space includes two (2) exhibitor credentials. Vendors may purchase no more than one (1) additional Vendor Badge per booth at the designated on-site rate, currently $35. Artist Alley spaces are limited to two (2) Artist Badges.
Exhibitor credentials are only for individuals actively working in an exhibitor space and must be worn while working or accessing exhibitor areas outside of public operating hours. Credentials may not be sold, loaned, transferred, or provided to attendees who are not working in the space.
Business Responsibilities and Liability
Each exhibitor is responsible for obtaining and maintaining any insurance, licenses, permits, registrations, or other documentation required to operate their business and participate in the event, as well as collecting, reporting, and paying all applicable taxes and fees. Information regarding Florida sales and use tax is available through the Florida Department of Revenue.
Green Mustard Entertainment does not provide insurance for exhibitors or their businesses and is not responsible for theft, loss, property damage, fire, severe weather, attendance fluctuations, acts of nature, or other circumstances affecting an exhibitor’s participation, merchandise, equipment, revenue, or property.
Exhibitors are responsible for securing and supervising their spaces, merchandise, equipment, personal property, and business operations throughout the event.
Policy Updates
These policies may be revised as needed. Exhibitors are responsible for reviewing this page before arriving at the convention for any updates or changes.
Latest update: July 14, 2026